How can Travel Consultants help Small Businesses Save Money?

Travel agents save money for small businessesDo you feel that your small business can’t afford business travel management consulting? In reality, small businesses really can’t afford to not have help from professionals to arrange and manage business travel. Here’s why your small or medium sized business will save money by using business travel management:

Professionally Designed Travel Policies Lower Costs

You might think that making your own travel arrangements is the cheapest. Perhaps your travelers search the Internet for their own deals. However, employees spend a lot of time making travel arrangements and they often are making choices blindly, not knowing if they really got the best possible itinerary or the best possible hotel location. In fact, studies show that small businesses spend more on travel than larger ones. Here is how GTI business travel management can lower your business travel costs::

  • Travel management can streamline your travel policy practices.
  • Good travel policies lower overall costs of business travel.
  • GTI’s network of contacts with airlines and hotels gives you lower rates for better accommodations.

Business Travel Consultants Keep Travel Budgets On Track

Another cost savings of using management travel assistance is that you can track business travel costs better. With professional consulting about your travel, you will be able to:

  • Prioritize business travel and decide when and where to cut costs.
  • Keep your business travelers compliant with travel expense budgets.
  • Track your business travel expenses and do a cost analysis.

The long and short of it is that travel management services save you money because you will have a better corporate policy to guide choices and a way to keep your employees to follow the policies.

Save Money By Keeping Travelers Safe

Nothing can cost more money and anguish to your company than a business traveler who encounters theft, a medical emergency, or an unsafe situation. When your business arranges all of the travel, you also take on all the responsibility for arranging for help in any emergency and covering the costs of any change of plans. Hiring business travel planners can save you not only money but also time and anxiety because:

  • All flights and land transportation will be arranged by local experts who know the best and safest routes.
  • Hotel arrangments will be made with safety and security in mind.
  • Medical emergency help is available to the traveler 24/7 by phone or internet.
  • Problems such as lost luggage, delayed flights, stolen items or any other difficulty can be handled by local contacts of the business travel agency.

GTI Travel Ensures Your Business Traveler’s Shine

Finally, corporate travel consultants provide a better overall experience for your business travelers. With GTI, your travelers won’t have to worry about anything but what to pack in their suitcase, and how to prepare for their meeting or presentation. By keeping your business travelers safe and secure, they can do their work of growing your business effectively and productively. Now, that is a cost saving you can’t ignore!


Planning a Conference? Give your Conference Attendees a Great travel Experience.

Are you in charge of planning a conference? You are probably excited to be involved in organizing the event but you may very well also feel overwhelmed by the responsibility. Perhaps you are wondering how you can make sure that conference attendees have a great travel experience. Here is how GTI Travel corporate event travel services can help:

Creating Extraordinary Experiences

Making an event go smoothly for everyone in your corporation requires expertise in many areas of planning as well as wide experience in handling any difficulties that can occur along the way. For over 25 years, GTI’s Corporate Global Travel Consultants have arranged a wide variety of exciting and innovative corporate travel experiences, such as:

Business Conference Travel

  • Dinner on the beach.
  • Dancing under the stars.
  • Interactive team-building events.
  • Fun incentive trips.
  • Corporate planning meetings.
  • Educational events.

Whatever the goal of your meeting, GTI Travel has the expertise to take your vision and make it a reality.

Sports Travel Planning

Do you need a special type of sports travel management event? We have extensive experience in creating unique events. We have handled conferences for Major League Basketball, college teams and also scouts. Let us know what you want and we can design an event for you.

Transportation and Lodging

As business travel managers, we specialize in being able to create a seamless travel experience by:

  • Using our access to thousands of prime meeting locations to help you choose and compare properties.
  • Negotiating air and ground transportation prices that are the lowest possible.
  • Helping you to choose the best hotel location for your type of event and using our connections to get the best rates.

Smooth Conference Registration

Our business travel consultants in Philadelphia can arrange for groups to register online easily through our proprietary web registration system. Our system allows you to track the number of attendees as well as helping individuals and groups to complete the registration process simply and easily by phone, tablet or computer.

Cost-Savings Reporting and Analysis

Keeping track of all of the details of a conference can be a headache, especially if there are cancellations or a last-minute rush of registrations. With GTI travel management assistance, you will have the help of:

  • Rooming lists
  • Arrival and departure reports
  • Cost-savings analysis
  • Follow-up assessment tools

Help Available 24/7

No matter how carefully you plan, emergencies happen. Sometimes the weather causes delays, baggage is lost or there is a medical emergency. When you choose GTI Travel, you have a partner to help you no matter where your corporate travel conference takes you. We have a live person on call 24/7 to handle your emergency and get you the help you need when you need it.

GTI Travel Offers Conference Attendees a Great Travel Experience

Ready to let the experts at GTI Travel take care of planning your conference event? When you let us take care of all the headaches of planning, you will be sure to have plenty of accolades when everyone has a wonderful time.

You may also find this article useful – Top 10 Conference Destinations in the USA

6 Things you Should Know before you go on Your Next Business Trip

Before you go on your next business trip, check out the video below to make sure you are well prepared!


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