A large company was planning its sales meeting for 400 participants from around the world, including VIP’s, employees and guests from subsidiary companies. There was no web registration tool in place, and previous meetings, handled internally, were marked with problems such as incorrect name badges, missed ground transportation, and poor communications around flight details. Because there was no decision maker on-site, handling last minute details and approvals was difficult.
Because Web registration and reporting was critical to the client, GTI Travel Management used its proprietary All About Meetings web registration to assist with the program. Fully synchhronized with the travel reservation system, ground transportation and hotel rooming lists were accurate and travelers arrangements were handled very smoothly.
To ensure superior results within budget, GTI Travel Management Meeting Department consolidated suppliers and negotiated hotel contracts. The client also benefited from pre-existing GTI Travel Management partnerships with audio-visual, limousine and other third-party suppliers in the destination city.
GTI Travel Management provided and facilitated onsite support and services including theme, decor and entertainment. To support the client’s “green” initiative, GTI Travel Management arranged for the client to give each attendee a pedometer; money was donated to a local charity based on the number of collective steps they took.
With GTI Travel Management managing all aspects from site selection to registration, and back end reporting and reconciliation, the client could focus on business goals, rather than supplier details and program logistics.
The web registration through All About Meetings was appreciated by the client as an effective communication and marketing tool, participant registration and tracking was easier and accurate reports enabled everybody to get where they needed to go, smoothly and on time.
The client and GTI Travel Management have developed a strong, ongoing professional relationship.