How to fund your Travelling Expenses as a Student Athlete?

How to fund your Travelling Expenses as a Student Athlete?Student-athletes have a lot of hoops to jump through before contacting travel management companies. Fundraising is key to securing funds for necessary sports equipment and travel accommodations for the big event. It’s not uncommon for the burden of these costs to detract from the fun of the experience. Luckily, however, there are several creative ways to lighten the financial burden of traveling expenses for student-athletes.

7 Creative Ways for Student-athletes to Fund Traveling Expenses

Mix and match these funding options to meet your fundraising target.

  • T-Shirt/Swag Fundraiser
    Custom-designed team apparel is a great way to build school and community morale and give your fundraising budget a boost. Well-designed, limited-edition shirts and swag are sure to get scarfed up fast.
  • Peer-to-Peer (Crowdfunding) Campaign
    Online peer-to-peer fundraising is big these days, advertised via social media and community forums. Using timed challenges and posting contributor rankings can boost momentum.
  • Athletic Shoe Drive
    Collecting new and gently-worn cleats (or other sports-specific shoes) can be a great way to add to your fundraising piggy-bank and help youth in the community. If you don’t want to sell them yourself, contact an athletic shoe drive facilitator to learn more about goals and compensation.
  • Auction
    Auctions can be casual or fancy, with a pot-luck or catering and auctions items donated from area individuals, sports teams, businesses, and restaurants.
  • Community Dining Event
    Community pot-luck or farm-to-table dining events are another great way to earn traveling funds. Plan your venue and menu, selling tickets in advance.
  • Food Truck Partnership
    Forming a partnership with a local food trunk vendor helps boost their customer-base and your fundraising efforts.
  • Neighborhood Field day
    A field day at a local park is great for raising money and garnering community support.

Cost Savings Reduce Travel Expense Burdens

In addition to raising money, it’s essential to look at ways to save on traveling expenses. This can reduce your overall fundraising burden. Avoid booking airline tickets online, looking to trusted travel services professional for the best deals here, as well as lodging and transportation. You can also reduce travel costs during your trip by:

  • Booking a room with kitchen and dining amenities. 
    Making your own meals and stocking your own beverages can save a pretty penny. For this reason, alternative lodgings (apartments, vacation rentals) may make more sense than multiple hotel rooms. If you must eat out, research affordable options in advance.
  • Bring your own snacks and beverages to the sports event.
    Kids need food, and event menu markups are typically substantial.
  • Shop at local stores and farmer’s markets.
    This will allow you to enjoy the local cuisine and fresh, healthy seasonal foods without paying the high prices of restaurants.
  • Make yourself aware of transportation options.
    Taxi services add up quickly. Can you save with subway and bus fare, or would it be more convenient and affordable to rent a car?

Find more ways to save with the help of the to event travel management experts at GTI Travel today.


Planning the Travel for your Sports Team. Can it go smoothly?

Travel planning for sports teams. Can it go smoothly

Whether you’re planning sports travel for individuals or a high school, college or professional major-league team, finding cost saving travel solutions that will keep the process running smoothly from beginning to end is a must. Dealing with flight reservations, transportation arrangements, lodging, meals and other important details can be stressful, especially when you’re responsible for managing a team, coaches and other staff who all have different preferences.

Sports Travel Agencies Can Help

A sports travel agency offers comprehensive travel management solutions that can help you take care of all these things and more at the local, national and even international level. Some of the travel services that these types of travel management companies offer include:

  • Getting the lowest prices on airfare, bus fare, train fare and car or van rentals
  • Securing housing and/or hotel room blocks at discounted group rates
  • Assistance with budgeting, planning, scheduling and logistics
  • Quick turnaround on travel planning for last-minute events such as post-season, tournament and playoff games
  • Assistance with planning, organizing and executing events, outings and awards ceremonies
  • Taking care of the special requests of players, coaches, athletic directors and staff
  • Transportation/shipping of sports equipment, uniforms and other important items

Hire a Dedicated Team of Sports Travel Agents

Regardless of whether you’re planning just one trip or a whole season, sports travel management companies have teams of experienced sports travel agents that can assist you with anything you may need. If you’re traveling internationally, they know the ins and outs of dealing with customs, passports, visas, & travel warnings and can provide emergency travel services 24 hours a day, seven days a week.

These highly trained sports travel agents will get to know your organization’s travel style and specific needs while providing personalized attention to keep you travel running smoothly. Travel agents who have been in the business a long time know how last-minute travel needs often pop up in the world of sports–scouts may have to travel to games to check out the hottest new talent, and inclement weather and other logistical nightmares can present unique challenges that need to be solved fast. Sports travel agents can even take care of details like helping players get transportation to and from doctor appointments.

Online Self-Service

When an organization uses a sports travel management company, self-service travelers can use an employee portal to make fast, secure online reservations from anywhere with their smartphone or other devices. Managers, owners and staff can also view real-time reports online that can allow them to accurately track spending and get valuable insights into policy management, travel procedures and cost savings.

Give a Sports Travel Agency a Shot

Whether you’re attending a tournament halfway around the world or traveling to the big game a few hours away, working with experienced sports travel management companies and a dedicated, knowledgeable team of travel agents can allow you to focus on the business of managing your team and hitting a winning season out of the park.

Expert Travel Planning for Sports Teams

Traveling together with a sports team for an overnight tournament can be an excellent experience.The team can spend time playing the sport they all love, bonding together as they spend time at the hotel, and enjoying the excitement of competing at a high level. For coaches and sponsors of the team to enjoy the travel just as much, they should consider using travel planners specializing in sports travel to take care of all the trip details like flights, hotels and ground transportation. Read more