Some Things Business Travelers Should Not Leave Behind

With planes to catch, endless security lines to navigate, car rentals to book, and the need to keep up business expense documents, business travelers may sometimes dread the next trip. Making your business travel go more smoothly is the job of GTI business travel consultants. Here are some of our suggestions for things business travelers should not leave behind:

Wifi HotspotThings Business Travelers should not leave behind - GTI Travel

One sure way to waste time on a trip is to lose the ability to contact clients and business associates. While a business traveler can sometimes rely on good WiFi in hotels and airports, they won’t have to worry about finding a good connection or pay extra fees if they carry their own company hotspot.

Medicines But Not Shampoo

Or a hairdryer, or soap, or anything else you can reasonably expect to find at a hotel. Business travel will be easier if a traveler packs light and goes carry-on only. If they do forget something, they can often get it from the front desk attendant at the hotel. Unsure what to leave behind when traveling abroad? Ask your international travel consultant for country-specific recommendations.

Navigation System

While travelers can sometimes get a GPS with a rental car, companies often tack on hidden fees each day of use. Moreover, a system in a car won’t help if you are walking or taking public transportation. A better option is to use your smartphone’s maps app and download maps of the area ahead of time.

Spare Business Clothes in Carry-on

Spills happen, and so do flight delays that can cause the outfit that looked great in the morning to look rumpled and unkempt. One tip from travel planners in Philadelphia is to keep not only spare business clothes with you, even if you do check a bag. They also suggest business travelers keep these items for freshening up:

  • Small lint roller.
  • Spot remover.
  • Colgate Whisp disposable toothbrush to get rid of coffee breath.
  • Facial wipes for freshening up.

BYO Caffeine Fix

Standing in line at the Starbucks can take forever at an airport. While a traveler still might want to do that if they have a long layover, it doesn’t hurt to try this tip: bring an insulated mug and fill it up with hot water for free at any airport eatery. Then the traveler can add their own favorite tea or even Starbucks Instant Coffee.

Understanding Company Travel Policies

Business travelers need to follow company policies to make sure their expenses are reimbursed. The clearer the policies, the better. If your company policies need some sprucing up consider using a travel management consulting service. Management services can help your company:

  • Develop best practices travel policies.
  • Educate employees about travel.
  • Help your company save money on travel.
  • Assist in travel policy evaluation.

Personalized Help

Lastly, the most important thing that business travelers need is someone they can call 24/7 for questions, help in an emergency, or assistance in changing reservations. GTI corporate travel management agency specializes in providing business travelers all the assistance they need so that you have peace of mind and they do too.

How can Travel Consultants help Small Businesses Save Money?

Travel agents save money for small businessesDo you feel that your small business can’t afford business travel management consulting? In reality, small businesses really can’t afford to not have help from professionals to arrange and manage business travel. Here’s why your small or medium sized business will save money by using business travel management:

Professionally Designed Travel Policies Lower Costs

You might think that making your own travel arrangements is the cheapest. Perhaps your travelers search the Internet for their own deals. However, employees spend a lot of time making travel arrangements and they often are making choices blindly, not knowing if they really got the best possible itinerary or the best possible hotel location. In fact, studies show that small businesses spend more on travel than larger ones. Here is how GTI business travel management can lower your business travel costs::

  • Travel management can streamline your travel policy practices.
  • Good travel policies lower overall costs of business travel.
  • GTI’s network of contacts with airlines and hotels gives you lower rates for better accommodations.

Business Travel Consultants Keep Travel Budgets On Track

Another cost savings of using management travel assistance is that you can track business travel costs better. With professional consulting about your travel, you will be able to:

  • Prioritize business travel and decide when and where to cut costs.
  • Keep your business travelers compliant with travel expense budgets.
  • Track your business travel expenses and do a cost analysis.

The long and short of it is that travel management services save you money because you will have a better corporate policy to guide choices and a way to keep your employees to follow the policies.

Save Money By Keeping Travelers Safe

Nothing can cost more money and anguish to your company than a business traveler who encounters theft, a medical emergency, or an unsafe situation. When your business arranges all of the travel, you also take on all the responsibility for arranging for help in any emergency and covering the costs of any change of plans. Hiring business travel planners can save you not only money but also time and anxiety because:

  • All flights and land transportation will be arranged by local experts who know the best and safest routes.
  • Hotel arrangments will be made with safety and security in mind.
  • Medical emergency help is available to the traveler 24/7 by phone or internet.
  • Problems such as lost luggage, delayed flights, stolen items or any other difficulty can be handled by local contacts of the business travel agency.

GTI Travel Ensures Your Business Traveler’s Shine

Finally, corporate travel consultants provide a better overall experience for your business travelers. With GTI, your travelers won’t have to worry about anything but what to pack in their suitcase, and how to prepare for their meeting or presentation. By keeping your business travelers safe and secure, they can do their work of growing your business effectively and productively. Now, that is a cost saving you can’t ignore!

 

Planning a Conference? Give your Conference Attendees a Great travel Experience.

Are you in charge of planning a conference? You are probably excited to be involved in organizing the event but you may very well also feel overwhelmed by the responsibility. Perhaps you are wondering how you can make sure that conference attendees have a great travel experience. Here is how GTI Travel corporate event travel services can help:

Creating Extraordinary Experiences

Making an event go smoothly for everyone in your corporation requires expertise in many areas of planning as well as wide experience in handling any difficulties that can occur along the way. For over 25 years, GTI’s Corporate Global Travel Consultants have arranged a wide variety of exciting and innovative corporate travel experiences, such as:

Business Conference Travel

  • Dinner on the beach.
  • Dancing under the stars.
  • Interactive team-building events.
  • Fun incentive trips.
  • Corporate planning meetings.
  • Educational events.

Whatever the goal of your meeting, GTI Travel has the expertise to take your vision and make it a reality.

Sports Travel Planning

Do you need a special type of sports travel management event? We have extensive experience in creating unique events. We have handled conferences for Major League Basketball, college teams and also scouts. Let us know what you want and we can design an event for you.

Transportation and Lodging

As business travel managers, we specialize in being able to create a seamless travel experience by:

  • Using our access to thousands of prime meeting locations to help you choose and compare properties.
  • Negotiating air and ground transportation prices that are the lowest possible.
  • Helping you to choose the best hotel location for your type of event and using our connections to get the best rates.

Smooth Conference Registration

Our business travel consultants in Philadelphia can arrange for groups to register online easily through our proprietary web registration system. Our system allows you to track the number of attendees as well as helping individuals and groups to complete the registration process simply and easily by phone, tablet or computer.

Cost-Savings Reporting and Analysis

Keeping track of all of the details of a conference can be a headache, especially if there are cancellations or a last-minute rush of registrations. With GTI travel management assistance, you will have the help of:

  • Rooming lists
  • Arrival and departure reports
  • Cost-savings analysis
  • Follow-up assessment tools

Help Available 24/7

No matter how carefully you plan, emergencies happen. Sometimes the weather causes delays, baggage is lost or there is a medical emergency. When you choose GTI Travel, you have a partner to help you no matter where your corporate travel conference takes you. We have a live person on call 24/7 to handle your emergency and get you the help you need when you need it.

GTI Travel Offers Conference Attendees a Great Travel Experience

Ready to let the experts at GTI Travel take care of planning your conference event? When you let us take care of all the headaches of planning, you will be sure to have plenty of accolades when everyone has a wonderful time.

You may also find this article useful – Top 10 Conference Destinations in the USA

10 Lifehacks every Business Traveler Needs to Know

 

Whether you travel a little or a lot, you know that business traveling can be stressful and hurt your productivity if you aren’t prepared. Corporate global travel consultants suggest 10 lifehacks that every business traveler needs to know:

1. Plan Early

business traveler life hacks travel management tipsWith business travel worldwide on the rise, the best flights and hotels can get booked up quickly, especially to the most popular destinations. While sometimes you can’t help but arrange a last-minute trip, when you can, plan your trip arrangements early.

2. Auto Reply

Don’t forget to set your email reply to “out of the office” if you will be unavailable to handle your email for a few days.

3. Be Flexible

Between the hassle of security checks and flight delays, sometimes frequent flight routes can cost more time than they are worth. Let your travel agent know you are willing to consider alternative transport options like:

  • Travel by train.
  • Renting a car.
  • Flying a day or two earlier or later.

4. Photograph Documents

Losing or misplacing your tickets, visa, driver’s license, passport, hotel and flight information can be a nightmare. Take a few minutes to use your phone to photograph everything and make sure it is backed up to cloud storage as well as on your phone, especially when you travel internationally.

5. Keep Powered Up

If you travel outside the U.S., it pays to invest in a multi-region power adaptor and mobile device power pack. That way, you won’t have to worry that you can charge up all your devices no matter where you are going.

6. Trust Professionals

Letting a travel management company make all of your travel plans is the best way to reduce your stress because an experienced management company:

  • Knows the best itineraries.
  • Has access to up-to-date safety information
  • Provides live, personal assistance 24/7 when you need it.

8. Bring Extra Clothes

Spilling something on the clothes you planned to wear to a business event can ruin your day. Save yourself embarrassment by making sure you bring a spare outfit just in case.

7. Carry On

Checking your baggage is a nightmare if you end up with lost luggage. For most business trips, carry-on luggage should have enough room. Remember that if you forget something, many hotels offer supplies of personal items and can even pick up other essentials for you or direct you to a place you can find it nearby.

9. Download Uber

Before you go, download the Uber app so that you can get transportation wherever you need it on your trip and don’t have to rely on finding a taxi.

10. Know Company Policies

Play it safe with your business travel expenses by being sure you understand your company’s travel policies. This is easier if your company employs corporate travel planners that can help you understand what you need to do.

With globalization making travel more complicated, it is more important than ever to have assistance in making your trip go smoothly. GTI Travel agents provide corporate travel assistance to make sure you get to your destination, attend to your business fully prepared and rested, and make the trip home again safely.

How is Business Travel Different from Personal Travel

How is Business Travel Different from Personal Travel

Business Travel vs Personal Travel

Personal travel allows people to visit friends and family, explore other places and cultures and experience freedom and personal growth. While some business travel also provides some of the same experiences, the motivation for the business traveler is primary attending a business event rather than touring. Here are some other ways business travel is different from personal travel:

Corporate Needs Determine Travel

When you travel for pleasure, you can create your own itinerary and interests in traveling. Business traveling, on the other hand, is determined by company guidelines about whether the trip is revenue-generating. If the outcomes of the trip can be achieved by other means, the company may decide the travel isn’t necessary. Travel management companies can help a corporation evaluate their company guidelines about travel to determine whether they are effectively using travel to increase business.

Business Travelers Must Follow Company Travel Policies

While some companies allow business travelers to book their own flights and accommodations as they would for personal travel, business travelers still need to follow company policies about travel. Corporate travel agents can ensure that company travel policy dictates are followed correctly and eliminate the need for travelers to spend additional time at the end of a trip filing extensive business expense reports.

Business Travel is More Complicated

Because a business traveler often has a short trip with specific deadlines of when they need to arrive at destinations ready to work, planning business travel is more involved. Business travel agents are more experienced at planning this sort of travel than the individual who usually plans only leisure trips or goes with a tour group. In addition, business travel agents can save your corporation money because:

  • They have access to a network of travel providers and discounts that are not available to individuals.
  • A professional travel management company can ensure that a business has thoroughly reviewed their travel policies for efficiency and cost-savings.

Company Responsible for Business Traveler Safety

A leisure traveler is responsible for their own safety, but companies are responsible for the safety of their business travelers. Corporations need to consider the possibility that:

  • Trip interruptions can cause travelers to miss business meetings.
  • Flight delays can leave travelers stranded.
  • Businesses will need to find assistance for their travelers when they lose luggage or have problems with accommodations.

Help in Planning Travel is Cost Effective

You might save money planning your own personal travel but getting help from a travel management company like GTI Travel is cost effective for companies because they:

  • Offer 24/7 personal assistance to travelers needing help.
  • Arrange new flight when one is canceled.
  • Have offices around the world.
  • Provide supplies to a traveler whose luggage is lost or delayed.
  • Make sure accommodations are safe and within easy travel distance from business meetings.
  • Arrange for help in medical emergencies.

Corporate travel may also be something that the traveler enjoys but can also cause a lot of stress. Choosing to have a corporate travel agent arrange the travel can create a better travel experience for the traveler as well as making travel expenses more profitable for the company.